About the role
Our Zurich office hosts consultants working with banks, insurers and infrastructure operators, and client confidentiality starts at the front door. This role keeps the office running day to day. You manage facilities and suppliers, visitor and access procedures, travel and event logistics, and the practical side of onboarding new colleagues. You work with our Munich operations team, finance and HR, and you are the first point of contact for clients and candidates who visit.
What you will do
- Manage facilities, office supplies, maintenance and supplier contracts
- Run visitor registration, access badges and clean desk checks in line with our ISMS
- Organise travel, client meetings, workshops and team events
- Prepare workplaces, equipment and first-day logistics for new joiners
- Support finance and HR with invoices, expense checks and records
What you bring
- 3+ years in office management, executive assistance or facilities coordination
- Commercial training (e.g. Kaufmann/Kauffrau EFZ) or comparable qualification
- Confident use of Microsoft 365 and common booking tools
- Discretion with confidential information
- Fluent German and good English; valid permission to work in Switzerland
Good to have
- Experience in a professional services firm
- French language skills
Languages
German (C1), English (C1)